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Reference the AFPG  ( Auxiliary Flotilla Procedures Guide )

a. Auxiliary-Sea Scout Youth Development Program (AUXSCOUT / AS): The FSO-AS shall provide assistance to flotilla members as they engage in the AUXSCOUT program and shall be responsible for direct liaison with the cognizant Sea Scout adult leadership. Thorough familiarity with the Auxiliary–Sea Scout Youth Development (AUXSCOUT) Program SOP promulgated by the CHDIRAUX is required in order to effectively manage the flotilla’s AUXSCOUT program. The office shall only be filled by an appointee if the flotilla has direct, sustained, and constructive engagement with a counterpart Sea Scout Ship. If so appointed, the FSO-AS shall report to the VFC.

b. Communications (CM): The FSO-CM, in coordination with the FSO-OP and local Coast Guard commands, is responsible for a flotilla-wide plan for radio communication between the flotilla's land-based and mobile radio facilities and Coast Guard radio facilities. Flotilla communications planning should also conform to requirements of emergency plans issued by higher level Auxiliary and Coast Guard authority.

c. Communications Services (CS): The FSO-CS is responsible for the creation and maintenance of the flotilla’s website and social media in full compliance with the Auxiliary’s web and social media policies. The FSO-CS should coordinate and collaborate with the FSO-PB and FSO-PA to ensure that both electronic and printed media are used to their fullest extent in providing consistent, up-to-date information to membership and to the boating public.

d. Diversity (DV): The FSO-DV is responsible for ensuring that plans for managing diversity are carried out, and works to improve diversity management throughout the flotilla.

e. Finance (FN): The FSO-FN has custody of unit funds, invoices and dues; receives all funds from flotilla events for which there is a charge; and pays all flotilla obligations authorized by the FC or, in the FC’s absence, the VFC. Unit financial management is governed by provisions of the AUXMAN, unit standing rules, the FINCON SOP, and provisions of this guide.

f. Human Resources (HR): The FSO-HR is responsible for plans and efforts to obtain new members and retain enrolled members. They should provide guidance to members on the techniques and procedures for using PE classes, VSC stations, boat shows, boating booths, etc. as venues for recruiting. Emphasis must also be placed on the importance of vigorous training of new members and their rapid integration in flotilla activities.

g. Information Services (IS): The FSO-IS is responsible for developing a plan for the periodic collection and reporting of data concerning member activities. Instructions regarding the categories of information required, channels and procedures for collection, and the frequency of reports should be provided for use by each member.

h. Marketing and Public Affairs (PA): The FSO-PA is responsible for developing a plan publicizing public service activities of the flotilla. This planning involves collection, preparation and distribution of schedules and promotional information for boating courses, VSC stations, and membership in the Auxiliary. Collected information pertaining to flotilla activities should also be furnished to the SO-PA and, when appropriate, state and county authorities for inclusion in their public service publications. Further information for the guidance of FSO-PAs may be found in the AUXMAN and on the Auxiliary Public Affairs Directorate (DIR-A) website:http://wow.uscgaux.info/content.php?unit=a-dept.

I. Marine Safety and Environmental Protection(MS): The FSO-MS coordinates the flotilla’s role in the Auxiliary marine safety and environmental protection program. This broad programcontainsan array of activities, and the FSO-MS is responsible for identifying and promoting program aspects that are relevantin theflotilla’s locality.

j.Materials(MA):The FSO-MA coordinates and orders materials for flotilla activities such as boat shows, VSC stations, and flotilla-sponsored member training and PE courses. Only the FCand FSO-MA are authorized to place material orders to the Auxiliary National Supply Center (ANSC).

k.Member Training(MT):The FSO-MT maintains awareness of training needs, desires, and opportunities within the flotilla. A flotilla often needs training but lacks a qualified instructor(IT), or has a willing and able instructor but only a few students for the class. The FSO-MT is responsible for addressing these circumstances so that all who desire training may obtain it, and all qualified ITs have meaningful opportunities to teach. 

(1)Advanced specialty training leading to the AUXOP competency is an important part of the Auxiliary program. The FSO-MT is responsible for preparing an annual flotilla-level plan for specialty course completion. The FSO-MT is also responsible for developing a master list of training courses offered by other flotillas and divisions so members may enroll in those not offered by their own flotilla.

(2)General information regarding in-flotilla training and any required annual workshops should also be frequently passed to the membership.

(3)In coordination with the FSO-OP, the FSO-MT is also responsible for the annual training and examination of members who wish to qualify as boat crew members, coxswains, personal watercraft operators(PWO), and/or paddlecraft operators under the Auxiliary boat crew qualification program. This task may involve the planning of flotilla-sponsored land-based and on-the-water exercises for member participation, and/or planning for involvement of members inarea or district-sponsored training and examination exercises.

4)The FSO-MT is responsible for staying abreast of training opportunities offered at division, district, and national levels, and should encourage and assist eligible flotilla  members who wish to attend. 

(l.Navigation Systems(NS):The FSO-NS is responsible for information and data concerning federal, state ,and privately-owned aids-to-navigation for which the flotilla is responsible. A number of these aids should be assigned to each member in the program with responsibility for inspection and reporting during the year about their condition and accuracy of their location.

m.Operations(OP):The FSO-OP is responsible for ensuring that patrols are properly allocated and scheduled ,and that the required number of surface facilities is available to carry out Coast Guard support requirements. They are also responsible for preparing a flotilla program for the assignment of patrol dates, times, and areas to flotilla operational facilities during the boating season. It is worth noting that Auxiliarists are not authorized to serve as Order Issuing Authority (OIA) in AUXDATA II for the purpose of approving orders or claim reimbursement. Only Coast Guard personnel E-6 or GS-7sandabovemay approve operational patrol orders or claims for reimbursement.

(1)In coordination with the FSO-MT, the FSO-OP is responsible for planning the annual training, mentoring, and examination of members who wish to qualify as boat crew members, coxswains, PWOs, and/or paddlecraft operators under the Auxiliary boat crew qualification program. This may involve the planning of flotilla-sponsored land-based and on-the-water exercises for member participation, and planning for the involvement of members in area or district-sponsored training and examination exercises.

(2)The FSO-OP is responsible for developing a flotilla-wide disaster emergency plan asset forth in the Auxiliary Operations Policy Manual(Commandant Instruction Manual, COMDTINST M16798.3 (series)), in coordination with Coast Guard sector and district command requirements. 

 This requires coordination of communications requirements with the FSO-CM and guidance from senior units so that plans meet the requirements of division, sector, and district emergency plans.

n. Publications (PB): The FSO-PB is responsible for collecting and editing written articles and photographs and using them to create and publish a periodical publication that tells the story of the flotilla, its people, events, activities, and missions. All unit publications are subject to review and approval by DIRAUX in accordance with the AUXMAN and established district policy.

o. Public Education (PE): The FSO-PE is responsible for collecting information from flotilla ITs and preparing a flotilla schedule of course offerings within the flotilla area for distribution to the public at boat shows, marine events, and safe boating booths. They also coordinate and supervise flotilla PE efforts to eliminate duplication of effort and misunderstandings that might arise.

p. Secretary/Records (SR): The FSO-SR is responsible for maintaining a copy of the flotilla standing rules and other records as required for correctness and continuity of flotilla administration. They issue meeting notices and agendas before each meeting, prepare, and distribute meeting minutes, and maintain copies of all flotilla minutes, correspondence, and records.

q. Recreational Boating Safety Visitation Program (PV): The FSO-PV is responsible for promoting and coordinating the flotilla’s PV program, including the recruiting, training, and qualification of new visitors. The FSO-PV should monitor individual visitor efforts to determine when and where flotilla assistance will be most constructive.

r. Vessel Examination (VE): The FSO-VE is responsible for collecting ramps, shopping centers, etc. where VSCs should be conducted. Following consultation with VEs, the FSO-VE is responsible for preparing a flotilla plan listing all VSC station locations and dates, coordinating and encouraging VE activity in coordination with other flotillas.